Progress Report at December 2016.
before start of restoration October 2015 October 2015
February 2016 March 2016
It is 6 years since we formed our charity and 3 years since we secured our grant aid approvals to allow a start to expenditure and restoration. Before that, we were limited to clear-up work and damage limitation that we could carry out without spending money. Our heritage, cultural and educational objectives are now in place and have resulted in a very dramatic increase in visitor traffic, local, national and international. All the major civil engineering work is complete: safety fence; surrounding footpath; water supply distribution and overflow pipework; sea bed sealing and sea areas flooded; foundations repaired and reinforced; information panels and a new viewing tower installed. We have now delivered all the objectives declared to our sponsors and grant providers, stabilising and restoring the structure of the Great Map to a better condition than when it was abandoned in 1980. We have established a global communication network based on our website, Facebook site and links to other Polish cultural sites. These sites publicise the historical and cultural significance of the Great Polish Map of Scotland.
Mapa Scotland now enters a new phase of care, maintenance and further improvement that will need a new business plan and new custodians. The current trustees and small volunteer workforce has an average age of around 65. We need a succession plan involving local interest groups and younger enthusiasts.
1. Funding, spending and support in kind.
During the year we have received numerous donations via post, from our collection boxes at the hotel and at the map. We have received £6747 gift aid payment from HMRC. This was allocated towards the cost of the viewing tower. Materials and support in kind have been provided from many members and well wishers including Barony Castle Hotel and staff. Where specialist contractors were used, local companies have been engaged wherever possible. This contributes to the local economy. The work in kind from our Trustees and volunteer workforce is valued to date well above our target of £100,000 for the duration of the project. Our annual accounts for the year are published separately each year in the spring and these are audited by the Office of the Scottish Charity Regulator.
We abstract and return water from the Fairy Dean Burn under our abstraction and impoundment licence from Scottish Environmental Protection Agency to draw water from the burn and return it. We are operating under our interim licence, to be followed by a full licence when operating experience has been consolidated.
3. Rubble clearance, clean-up and landscaping.
Over the past three years we have removed over 200 tonnes of soil, vegetation and concrete rubble from the pit; surrounding footpaths with wheelchair access and a safety fence have been installed. Surrounding landscaping has been completed. A bench has been installed to commemorate our great historian Kim Traynor, who very sadly died in 2015. Spring flowers have been planted around the embankments.
4. Construction and restoration
Repair of foundations with mass concrete has reached 40,000kg poured to date. Detailed repair of topography has reached 10,000kg poured and sculpted. The pace of topography restoration and other work continues to be limited by our available volunteers for much of the detailed work. Detailed sculpting of the topography and water supply extension to the heads of the glens remain as continuing labour-intensive tasks. A new viewing tower has been designed and installed, providing a view of Scotland from a map-scale altitude of 58,000 metres.
New viewing tower
5. Water supply system, leak sealing and testing.
We have confirmed that available water supply capacity from the burn is adequate to maintain water level through the dry season. Whenever work does not require draindown,
the sea remains flooded in order to minimise vegetation growth. In sunny weather, algae tends to accumulate and this is being removed routinely. Dosing with barley straw has been successful in inhibiting most of the algae growth. Autumn leaf fall onto the map and surrounding sea presents another routine challenge for our working parties.
6. Media and Education
We continue to give talks to local and national groups about the map and its history. Visitor traffic has increased very significantly over the year, particularly since we opened the new viewing tower. We have hosted many visits to the map, including local cubs and brownies, business groups and local and national interest groups. Local businesses and the army have provided help to us as team training for their staff under their community assistance programmes.
7. Barony Castle Hotel LLP
Barony Castle Hotel is a major partner, supporter and land owner, providing us with the site lease, support in kind and matched funding of £25,000. The hotel also guarantees free public access to the map as a condition of our grant-aid obligations to the Heritage Lottery Fund.
8. The Future
The limitations on progress from here on will be future finance and volunteer labour. We have delivered all our declared objectives for our grant providers and sponsors, and cleared all completion audits. This does not mean that the work needed to preserve and enhance the map is complete. We are often asked “When will you be finished?” The answer is never. This is Scotland’s version of painting the Forth Bridge. Continued improvement of the landscape has no end point. Our available and capable volunteer workforce is extremely small with an unhealthy age profile for strenuous labour. We are indebted to them all (you know who you are). The business model of Mapa Scotland must change at the next AGM.
Future major restoration works and maintenance will depend upon having the money to employ commercial contractors to carry out future work. We have a small but immensely valuable income stream from donations and membership subscriptions, and further grant aid must be sought for any major work. The Mapa Scotland trustees and our very small volunteer group will continue to provide as much as possible for project support and management. We have conspicuously failed to engage local community groups to join in the effort, and the future health of the project will depend on a transfer to more local ownership. These matters will be presented for discussion at our 2017 AGM in the spring.
The Mapa Scotland Trustees: Keith Burns, David
Cameron, Roger Kelly, Graham Little, Nick Macdonald, David Peck.
Jan Tomasik Kasimierz Trafas
The men who made it happen in 1975
Progress at December 2015
Our heritage, cultural and educational objectives are in place and have resulted in a very significant increase in visitor traffic and media exposure, local, national and international. The major civil engineering work is complete to restore the map to its condition as completed 1979. This includes reinforcement of originally uncompleted foundation work and hydraulic sealing of the sea bed. The project continues with repairs beyond the completion stage which was achieved by pioneers Jan Tomasik and Kasimierz Trafas who created the Great Polish Map of Scotland in 1975.
2. Funding, spending and support in kind.
The following items were unexpected and led to expenditure not originally anticipated:
a) Sealing of seabed area to limit ground seepage loss of water as required by the Scottish Environmental Protection Agency (SEPA).
b) Full reconstruction of map overflow pipe due to major damage to existing pipe.
c) Repair of significant leakage sites in old 150m delivery pipeline due to poor original construction.
d) Replacement of viewing platform due to serious rotting of support structure.
Funds for the above were obtained by budget re-allocation or raising of additional voluntary donations. We have also received numerous smaller donations, materials and support in-kind from members, local community residents and well wishers. Where specialist contractors have been used, local companies have been invited wherever possible. This has contributed to the local economy in the greater Peebles and Midlothian area. The work-in-kind from our Trustees and Steering Group is valued well above a minimum of £100,000 for the duration of the project to date. Barony Castle Hotel LLP and their staff have provide regular on site support in kind in many diverse ways. Our annual accounts for the two year duration of the HLF grant contract are published separately at the end of each financial year and are independently reviewed by the Office of the Scottish Charity Regulator (OSCR) and our matched funding providers.
3. Licensing and Protection
We have secured an abstraction and impoundment licence from Scottish Environmental Protection Agency to draw water from the Fairy Dean Burn, and return it about 150m downstream. This took the form of an initial interim licence followed by a full licence dependent on installing passive flow control arrangements at our abstraction point. The design for this is under development and falls beyond our delivery remit under the grant arrangements.
Category B Heritage listing has been granted by Historic Scotland in order to protect the map site.
4. Rubble clearance and clean-up.
We have now removed over 200 tonnes of soil, vegetation and concrete rubble from the pit. This was greatly helped by the No. 2 Scots, Royal Regiment of Scotland from Glencorse Barracks in Penicuik and local contractors. A pressure washer augmented our manual cleaning operation and accelerated the removal of 40 years of moss, weeds and atmospheric pollution staining of the concrete.
5. Construction and restoration.
As an important precursor to major work and to provide shelter, we installed a site workshop and office base. All major plant and equipment has been procured. We continue to rely crucially on volunteer labour for much of the work. This has been more difficult to procure than was envisaged in the original business plan. A new permanent safety fence has been installed around the pit. The 155m circumference pit wall was fully restored by pressure cleaning, re-covering with 3 coats of reinforced render, new in-situ cast-in coping and bottom corner fillet for hydraulic sealing to the seabed. Repair of damaged topography foundations has been in progress since early autumn 2014, with over 30,000kg of concrete poured to date (November 2015). The EDF Torness community support team completed the foundation repairs to the Isles of Mull and Skye. A new surrounding footpath has been completed along with a wheelchair accessible approach ramp from the gravel drive. Landscaping work has begun with a flower planting programme. The major 100km Ordnance Survey northing and easting grid lines have been surveyed and marked in preparation for detail topographic repairs.
6. Repair of water supply system
All leak repairs to the 160m underground supply pipe are complete, providing full pressure head of 1.6m (above Ben Nevis summit) to the map for the first time since the 1970s. The fractured underground outflow pipe in the ravine was found to be irrecoverably damaged by ground movement. This has been cut above the damaged section and a new surface extension down to the burn has been completed. The main east and west coast water supply pipes have been installed below the North Sea and Hebridean Sea terminating at 12 points around the coastline. The surrounding sea has been test filled to high tide level for leak measurements and consolidation of the subsoil.
7. Media and Education
We have designed and installed three information panels telling the story of Barony Castle’s wartime background, the commissioning of the map in the 1970s, and the current project to restore the map. We continue to give talks about the map and its history. The project was launched with a debate and reception at Holyrood Parliament on May 6th 2011 hosted by local MSP Christine Grahame and Tomasz Trafas, Polish Consul General in Edinburgh. BBC TV and ITV Borders have featured major news coverage of the project during 2014 and 2015. Dutch TV spent a day filming about the Polish Army presence in Scotland during World War 2. This was part of the commemoration of the 70th anniversary of the liberation of Breda by the Polish 1st Armoured Division under General Maczek’s command. A Japanese film crew visited in summer 2015 to film as part of a Scotland tourist promotion film for the SE Asian market.
Members have given talks to North Berwick Round Table, Tweeddale U3A, Colinton Literary Society, Royal Scots Regiment at Glencorse Barracks, Scottish Polish Heritage, State of the Map of Scotland Conference, 9th International Conference on Ultrasonic Biomedical Microscanning, and hosted many other visits to the map, including local cubs and brownies.
We have launched a website at www.mapascotland.org (with Polish text included) and a Facebook site at www.facebook.com/mapascotland. We also maintain a Wikipedia page. Over 6000 new publicity leaflets have been distributed in Polish and English throughout the Borders and Central belt. The new information panels at the map are intended to introduce visitors to the project and direct them to the website for more detail.
8. Barony Castle Hotel LLP
Barony Castle Hotel is a major partner and supporter, providing us with the site lease and matched funding up to £25000. The hotel also guarantees free public access to the map as a part of our grant aid obligations.
The first four years of Mapa Scotland focussed on site clearance and securing of grant aid. Having secured the necessary grant aid by November 2013 work began on the education and historical research along with repair and restoration of the map to the condition where it was left in 1979. All historical and educational material production is complete. All major restoration, repairs and reinforcement of unstable foundations has been completed. We continue with detailed restoration of the landscape topography. There has been a dramatic increase in visitor traffic over the past year since restoration work at the map has become more visible and visitor access arrangements have improved. Continuing development of the visitor site beyond the constraints of our current budget will depend on future fund raising as we proceed into the operational and maintenance phase. Promotion of the cultural linkage between Scotland and Poland continues.
- Major Grant providers
Barony Castle LLP Polish Foreign Ministry
Heritage Lottery Fund Polish Consulate, Edinburgh
Polish Connections European Leader Fund
BCCF/ Landfill Communities Fund Scottish Borders Council
- Visitors during 2015 calendar year.
There is no automatic counting system for visitors to the map. Estimates of visitor numbers and category breakdowns are based on information from hotel reception staff and the observations from our volunteers at twice a week working parties.
Max visitors seen in a day: 150
Median visitors per day, year round: 15
Estimated visitors in 2015 5000 – 6000
Estimated national proportions of visitors. UK 95%; Polish diaspora; 4%; Other global; 1%
A standard brown tourist attraction sign has been installed in the village.
- Media exposure
International visibility of Mapa Scotland via internet and traditional media
Facebook – routine reports of progress.
Trip Advisor – as tourist attraction in Scottish Borders
Mapa Scotland website – history of the map and cultural links between Scotland and Poland.
Television coverage - BBC Secret Britain, ITV Borders – Border Life, TV Polonica, SE Asian TV via Japan TV promotion film for Scotland a tourist destination; Dutch TV (70th anniversary of liberation of Breda by Polish 1st Armoured Division).
- Participants/ volunteers
Total number of persons who have volunteered to help : 81
- Talks and tours of the map.
Reception and debate at Holyrood Parliament on the cultural importance of the Great Polish Map of Scotland.
Visits by local MSP Christine Graham, local MP David Mundell, Tomasz Trafas – Polish Consul General in Edinburgh.
North Berwick Round Table.
Edinburgh Cartographic Conference – “The Shape of the Map of Scotland”
9th International Conference on Ultrasonic Biomedical Microscanning
Royal Regiment of Scotland, 2 Scots, Glencorse Barracks.
Colinton Literary Society.
U3A Peebles Group.
Carnethy Hill Running Club.
MG Owners Club Tour.
Cardrona Cubs and Brownie groups.
East Lothian Council Discussion Group.
Scottish Polish Cultural Association Exhibition
Talks to many impromptu visitors to the map and hotel
Volunteers given training in construction site safety, concrete and mortar production, plumbing, surveying, public speaking.
- Heritage and wider benefits
Links established with University of Krakow, University of Salzburg, University of Edinburgh, Scottish Polish Cultural Association, Wojtek Trust, Polish Veterans Association UK, Maczek Trust, Polish Consulate in Edinburgh.
Many visits from veterans of the Polish Army in their support of the defence of Scotland and the liberation of France, Belgium and Netherlands after Normandy landings.
- Lessons learned
Expressions of Interest do not necessarily convert to useful help.
Grant aid bureaucracy is not to be underestimated.
Don’t be too prescriptive with budget plans and objectives when project costs have large uncertainties.
Recognise financial priorities.
Choose trustees with personal commitment to the project.
Progress at 2014
It is now 12 months since we secured our grant aid to allow a start to expenditure. Before that, we were limited to clear-up work and damage limitation that we could carry out without spending money. The clear-up work continues and our media and education programme is growing. We are buying tools and major plant items, and using contractor support where possible. Good summer weather has been a major help.
2. Funding, spending and support in kind.
During the year we received a new grant of £3000 from the Polish Foreign Ministry towards sea-bed related hydraulics work. This is an item for which we under-budgeted due to the unexpected discovery of significant permeability of the sea bed areas. We have also received numerous smaller donations, materials and much support in-kind from many members and well wishers. Where specialist contractors are being used, local companies are sought wherever possible. This contributes to the local economy. The work-in-kind from our Trustees and Steering Group is valued at a minimum of £100,000 for the duration of the project.
During the year we secured an abstraction and impoundment licence from the Scottish Environmental Protection Agency (SEPA) to draw water from the Fairy Dean Burn, and return it. This took the form of an initial interim licence followed by a full licence dependent on installing a passive control weir at our intake point. The design for this weir is under development.
4. Rubble clearance and clean-up.
This is a process without a clear end. During the year we have removed over 120 tonnes of soil, vegetation and concrete rubble from the pit. This was helped enormously during the spring by the involvement of the No. 2 Scots Royal Regiment of Scotland from Glencorse Barracks in Penicuik. Their return to Afghanistan for more important duties was a sad loss to us. However, their return will hopefully mean we can re-establish our alliance with them. A new pressure washer augmented our manual cleaning operation and accelerated the removal of 40 years of moss, weeds and atmospheric pollution staining of the concrete. At year-end we are about 95 per cent complete with major surface clean up.
5. Construction and restoration progress
As an important precursor to major work, we installed a site workshop and office base. Plant and equipment have been procured. We continue to rely crucially on volunteer labour, but we must recruit more. By Easter we achieved major milestones with the installation of a new safety fence around the pit, and three information panels telling the story of Barony Castle’s wartime background, the commissioning of the map in the 1970s, and the current plans for restoration by Mapa Scotland. With improving weather, the 155m circumference pit wall was fully restored by pressure cleaning, re-covering with 3 coats of reinforced render, new in-situ cast-in coping and bottom corner fillet for future sealing to the seabed. Repair of damaged foundations has been in progress since early autumn, with over 8000kg of concrete poured to date. The main east and west coast supply pipes have been installed below the North Sea and Hebridean Sea. Footpath foundation reinforcement is in progress using recycled rubble. The major 100km Ordnance Survey northing and easting grid lines have been surveyed and marked in preparation for topography repairs.
6. Restoration of water supply system
Three major repairs to serious underground leakage have been completed, providing full pressure head to the map for the first time since 1975. Blockage of the overflow pipe has been cleared, but we still have to locate and restore the outfall end in the Dean Burn ravine. .
7. Media and Education
We continue to give talks about the map and its history. There was another Polish reception at Holyrood on May 6th hosted by Christine Grahame MSP and the Polish Consul General where we exhibited along with the Polish Scottish Cultural Heritage and the Vojtek and General Maczek statue projects. BBC TV spent three days location filming at the map for a forthcoming (Jan 2015) TV feature on the map and its history. Dutch TV spent a day filming about the Polish Army presence in Scotland during the Second World War. This was part of the commemoration of the 70th anniversary of the liberation of Breda by the Polish 1st Armoured Division under General Maczek’s command.
Members have given talks to North Berwick Round Table, Tweeddale U3A, Royal Scots Regiment at Glencorse Barracks, Scottish Polish Heritage, State of the Map of Scotland Conference, 9th International Conference on Ultrasonic Biomedical Microscanning,and hosted many other visits to the map, including local cubs and brownies.
We have launched our new website at www.mapascotland.org (with Polish text also) and a Facebook site at www.facebook.com/mapascotland . We have also authored a Wikipedia page. Over 6000 new publicity leaflets have been distributed in Polish and English throughout the Borders and Central Belt. The new information panels at the map are intended to introduce visitors to the project and direct them to the website for more detail.
8. Barony Castle Hotel LLP
Barony Castle Hotel is a major partner and supporter, providing us with the site lease and matched funding up to £25000. The hotel also guarantees free public access to the map as part of our grant aid obligations.
9. Future priorities.
The past four years has focussed on site clearance and securing grant aid. Our next priorities are to continue equipment and materials procurement for the restoration work. A crucial priority from here on must be to increase our membership and particularly our volunteer labour force, on whom we depend for timely completion of the map’s restoration.
Progress at September 2012
Christine Grahame MSP secured a September 2012 debate at Holyrood Parliament to discuss the importance of the Great Polish Map of Scotland. This was followed by a reception with our supporter institutions in attendance -the First Minister briefly looked in.
The Office of the Scottish Charity Regulator (OSCR) has granted us new status as a Scottish Charitable Incorporated Organisation (SCIO).
Our registration number is SC043255. This gives us the ability to claim Gift Aid tax exemption and provides us with limited liability.
We have received confirmation from Historic Scotland that the Great Map fulfils requirements for category B regional listed status as a significant historic site. We now have confirmation of formal listing.
Barony Castle is now under new and local ownership. The new owners are favourable to restoration and have pledged financial support
We continue to battle with weed control and tidy up work.